Appendix: Student Grievance Procedure
| Who | What | Where | When* |
| Student | Files formal complaint | Office of the Vice Chancellor-Student Affairs | Within 90 days of grievable action |
| Vice Chancellor-Student Affairs | Forwards complaint | 1. To designated investigator(s)
2. To head of department where alleged violation occurred 3. Affirmative Action Coordinator 4. Title IX Compliance Officer, if sex related |
Within 5 days of receipt of complaint |
| Department Head | Files written answer to charges | With designated investigator(s) | Within 10 days |
| Investigator(s) | Examines circumstances of charge and reports findings | 1. To Vice Chancellor-Student Affairs
2. Department 3. Student 4. Copies to Affirmative Action Coordinator and/or Title IX Officer |
Within 10 days of department head reply or 20 days after receipt of complaint |
| Student | Presents written request for formal hearing | To Vice Chancellor-Student Affairs | Within 10 days of receipt of investigator'(s) report |
| Vice Chancellor-Student Affairs | Arranges for impartial hearing; student chooses hearing entity | Campus location | Within 30 days |
| Vice Chancellor-Student Affairs | Notifies grievant and department head of hearing time and date | Personally or by registered mail | 15 days before hearing date |
| Each party | Exchanges evidence | To be agreed upon | Within 7 days before hearing |
| Hearing entity | Reports findings; makes recommendations | To Vice Chancellor-Student Affairs | Within 30 days after hearing |
| Vice Chancellor-Student Affairs | Makes decision based on report and recommendations | To both parties and their representatives; To Affirmative Action Coordinator and/or Title IX Officer | Within 15 days from receipt of report |
| Student | Files appeal | To Chancellor | Within 30 days from date of report |
| Campus | Keeps all hearing records | As designated by the chancellor and subject to privacy and disclosure legislation | For 3 years |