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Appendix Contents:
University Policies and Regulations Nonresident FeeIf you have not been living in California with the intent to make it your permanent home for a minimum of 366 days immediately prior the residence determination date of the term for which classification as a California resident is requested, you must pay a nonresident fee in addition to all other fees. The rules and regulations for establishing residency for tuition purposes are defined by the University of California Board of Regents, which is authorized by the California Legislature (SOR 110.2), to provide classification for a tuition differential between resident and nonresident students. Reduced Nonresident Fee. Effective Fall 1997, the annual nonresident fee is reduced by 75 percent for graduate doctoral students who have advanced to candidacy, subject to the understanding that: (a) a graduate doctoral student may receive the reduced nonresident fee rate for a maximum of three years, and (b) any such student who continues to be enrolled, or who re-enrolls after receiving the reduced fee for three years, will be charged the full nonresident fee rate in effect at that time. AB540 - California High School Students A student who attended a high school in California for three or more years and who graduated from a California high school (or attained the equivalent) may be exempt from paying nonresident tuition and the Educational Fee differential charged to nonresidents. Eligibility for this exemption will continue until the student fulfills the University of California residency requirements or until this exemption is no longer available, whichever occurs first.
Non-immigrant students are not eligible for this exemption. Non-immigrants, as defined by federal immigration law, have been admitted to the United States temporarily and may have been granted one of the following visas: A, B, C, D, E, F, G, H, I, J, K, L, M, N, O, P, Q, R, S, TN, TD, and V, and TROV and NATO. A student who does not have a lawful immigration status, but otherwise meets the requirements, will be eligible if s/he istaking steps to legalize his or her immigration status or will do so as soon as s/he is eligible. This exemption is available to undergraduate, graduate, and professional students. Students who meet the qualifications listed above will remain nonresidents for tuition purposes, but they will not be assessed nonresident tuition or other fees paid by nonresident students. Establishing California Residence for Fee Purposes Please note: This summation is not a complete explanation of the laws regarding residency. Additional information is available from the Office of the Registrar. Please note that changes may be made in the residence requirements between the publication date of this statement and the relevant determination date. An adult (at least 18 years of age) U.S. citizen or eligible non-citizen, must establish a permanent residence in California before he or she is entitled to pay fees at the California resident rate. The requirements for establishing residency for fee purposes are independent from all other types of residency. A resident for fee purposes is someone who meets the requirements set forth in the University of California Board of Regents Policy Relating to Residence Matters and summarized here. The following residence regulations apply only to the University of California. Classification as a resident at a California State University campus or California Community College campus does not guarantee that a student will be classified as a resident when transferring to a University of California campus. All three of the following requirements must be met for classification as a resident: A. Physical presence. An adult individual (18 years or older) must establish a physical presence in California more than one year (366 days) immediately prior to the residence determination date of the term for which classification as a resident is requested. B. Intent to establish a domicile. Objective evidence of an individual’s intent to establish a permanent home in California is demonstrated by securing documentation that clearly demonstrates the establishment of residential ties in California, and a corresponding absence of ties to the former place of residence. Intent is evaluated as an independent element of residence, and must be coupled with physical presence. If implementation of the following actions is delayed, the commencement of the 366 day durational period will be extended until a concurrence of physical presence and intent is demonstrated. Relevant indicia that contribute to the demonstration of intent include, but are not limited to the following:
C. Financial independence. For purposes of residence determination, financial independence is defined as a student's ability to meet his or her own living and school expenses from funds earned through his/her employment or obtained on his/her own credit. A student is considered financially independent if he or she meets all of the following criteria:
The financial independence requirement will not be a factor in residence determination if the student meets one of the following criteria:
Please note that the above criteria apply to financial independence as it relates to residence determination only, and does not necessarily apply to a determination of independence for financial aid or other purposes. General Rules Applying to MinorsIf you are an unmarried minor (under age 18), the residence of the parent with whom you live is considered your residence. If you have a parent living, you cannot change your residence by your own act, by the appointment of a legal guardian, or by the relinquishment of your parent’s right of control. If you do not live with either parent, your residence is that of the last parent with whom you lived. Unless you are a minor alien present in the U.S. under the terms of a nonimmigrant visa which precludes you from establishing a domicile in the U.S., you may establish your own residence when both of your parents are deceased and a legal guardian has not been appointed. If you derive California residence from a parent, that parent must satisfy the 366 day durational requirement. Exemptions From Nonresident FeeStudents for whom the following conditions apply may be eligible for an exemption or waiver from the Nonresident Fee:
Inquiries and AppealsInquiries regarding residence requirements, determination, and/or recognized exemptions should be directed to: Residence Deputy, Office of the Registrar Telephone: (805) 893-3033 OR Office of the General Counsel No other University personnel are authorized to provide information relative to residence requirements for tuition purposes. Any student who believes that an incorrect residence classification has been made by the Residence Deputy may appeal in writing to the Principal Legal Analyst-Residence Matters within 45 days of notification of the Residence Deputy's final decision. Incorrect ClassificationIf you were incorrectly classified as a resident, you are subject to reclassification and to payment of all unpaid nonresident fees. If you concealed information, or furnished false information and were classified incorrectly as a result, you are also subject to University discipline. Change of ClassificationIf you are a continuing student, and wish to change your residence classification from nonresident to resident, you must file a Petition for Resident Classification at the Office of the Registrar. All changes of classification must be initiated on or before the published deadline as indicated in the Schedule of Classes. Return to Top of Page
Student Grievance Procedure UCSB is in compliance with all legislation which seeks to eliminate discrimination toward students. Titles VI and VII of the Civil Rights Act of 1964 prohibit discrimination on the basis of race, color, national origin, and religion. Title IX of the Educational Amendments of 1972 prohibits discrimination on the basis of sex. Section 504 of the Rehabilitation Act of 1973 and the Americans with Disabilities Act of 1990 prohibit discrimination on the basis of disability. Policy action by the Regents of the University of California prohibits discrimination on the basis of age and sexual orientation. Members of the UCSB campus staff are available to answer students’ questions about nondiscrimination policies and procedures. Information and copies of the grievance procedure are available from these offices:
Any student who wishes to file a grievance arising from alleged discrimination (other than a contested grade) must do so at the Office of the Vice Chancellor-Student Affairs, (805) 893-3651, Cheadle Hall 5203. The chart above summarizes the steps in the university's formal grievance procedure for discrimination. Sexual HarassmentOne form of sex discrimination is sexual harassment. UCSB has a policy prohibiting sexual harassment and providing a grievance procedure specifically for this form of discrimination. Copies of the grievance procedure for sexual harassment may be obtained from each of the above mentioned offices as well as the website at www.shot9.ucsb.edu. In addition, the Chancellor has appointed a Sexual Harassment Complaint Resolution Officer. The task of the Complaint Resolution Officer is to assist individuals with their complaints of sexual harassment through the informal and formal procedures described in the sexual harassment policy. Individuals who file a complaint should know that civil law remedies, including but not limited to injunctions, restraining orders, or other orders, may also be available to them. Further information and/or assistance can be obtained from the Sexual Harassment Complaint Resolution Officer, Paula Rudolph, Cheadle Hall 2121. Telephone (805) 893-2546. In addition, UCSB provides sexual harassment prevention training to the university community. In September of 2004, Governor Arnold Schwarzenegger signed Assembly Bill 1825, which requires all employers to train supervisors about sexual harassment prevention every two years. Therefore, effective January of 2005, all UCSB supervisors and faculty must fulfill a two-hour interactive sexual harassment training requirement. To fulfill this requirement, supervisors and faculty can choose to participate in either in-person or on-line training. For more information about this mandatory training, visit http://shpe.sa.ucsb.edu. UCSB students and non-supervisory staff members are also encouraged to learn about sexual harassment prevention. Those interested in training options should check the Sexual Harassment Prevention Education website (http://shpe.sa.ucsb.edu) for available trainings. In-person trainings also are available for departments and student organizations at any time. To schedule a training contact Carol Sauceda, Sexual Harassment Prevention Education Coordinator, at (805) 893-3778. Equity in Athletics Disclosure Act In compliance with the Equity in Athletics Disclosure Act, an annual report containing data concerning gender equity in our Intercollegiate Athletics Program is available upon request. Please call (805) 893-2701 to obtain a free copy. Taxpayer Relief Act of 1997 The Taxpayer Relief Act of 1997 includes a number of educational tax benefits that may have an impact on students and their families. The act includes the following sections that involve the University reporting information on students to the Internal Revenue Service. Hope Scholarship Tax Credit (effective January 1, 1998): a nonrefundable credit equal to a maximum of $1500 in out-of-pocket qualified tuition and fee expenses paid by or on behalf of a student for two tax years during which the student is enrolled at least half time in the first or second year of postsecondary education leading to a recognized degree or certificate. Lifetime Learning Credit (effective July 1, 1998): a nonrefundable credit equal to 20% of the $5000 of qualified out-of-pocket tuition and fee expenses paid by or on behalf of a student enrolled in postsecondary course work at the undergraduate or graduate level leading to a recognized degree or certificate or to improved job skills. Student Loan Interest Deduction (effective January 1, 1998): a deduction from income of up to $1000 in qualified education loan interest due and paid during the first 60 months of repayment. To find out if you qualify for benefits under these or other provisions of the Taxpayer Relief Act, please contact a tax consultant or call the Internal Revenue Service. The University of California is not authorized to respond to tax questions. For more information about the Taxpayer Relief Act, refer to this website maintained for students at the University of California campuses: www.1098-T.com. Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act The University of California, Santa Barbara, is committed to assisting all members of the UCSB community—students, faculty, staff and visitors—in providing for their own safety and security. The complete UCSB campus safety report, Dedicated to the Safety of Our Community: The Clery Act Campus Security Report, including campus crime statistics, campus policies, and substance abuse, sexual harassment, and sexual assault complaint procedures, is available on-line at: www.sa.ucsb.edu/policies/cleryact/cleryactcampussecurityreport.asp, or you can request a copy by calling the Office of Student Life at (805) 893-7884. This information is made available in accordance with the “Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act,” formerly the “Student Right to Know and Campus Security Act.” The website contains information regarding campus security and personal safety, including topics such as crime prevention, university police law enforcement authority, crime reporting policies, disciplinary procedures, and other matters of importance related to security on campus. The website contains information about crime statistics for the three previous calendar years concerning reported crimes that occurred on campus; in certain off-campus buildings or property owned or controlled by UCSB; and on public property within, or immediately adjacent to and accessible from the campus. This information is required by law, provided by the Office of Student Life and the campus Police Department, and upholds the campus belief that a well-informed community is better served and safer. UC Santa Barbara makes continual efforts to reduce crime on campus and supports a reporting philosophy that encourages victims or witnesses to report all incidents immediately to either the UCSB Police or anonymously to a Campus Security Authority. However, in cases of sexual assault, the University recognizes that reporting to law enforcement is a personal decision and respects the right of the survivor to make that decision. Average Persistence and Graduation Rates At 61%, UCSB takes great pride in having one of the highest four-year graduation rates among public universities. At six years, over 79% of UCSB’s entering freshman class has graduated. See the Persistence and Graduation Rates chart for more information. Privacy of Student Records The Federal Family Educational Rights and Privacy Act (FERPA), and the University of California Policies Applying to the Disclosure of Information from Student Records afford students certain rights with respect to their educational records. They have the right:
The following information is designated as "directory information" and normally will be released by the campus without the consent of the student: name, current local and permanent address and telephone number, electronic mail address, date/place of birth, major, number of units currently enrolled in, class level, dates of attendance, degree/honors awarded, most recent school attended, athletic information including height and weight, and participation in officially recognized organizations. Students have the right to restrict the disclosure of this information. A form to restrict disclosure of any or all of this information may be submitted at the Office of the Registrar. A student requesting such restrictions should be aware, however, of the implications of such a request. One exception, which permits disclosure without consent, is disclosure to campus officials with legitimate educational interests. A campus official is a person employed by the University in an administrative, supervisory, academic or research, or support staff position; a person or company with whom the University has contracted (such as an attorney, auditor, or collection agent); or a student serving on an official committee, such as disciplinary or grievance committee, or assisting another school official in performing his or her tasks. A school official has a legitimate educational interest if the official needs to review an education record in order to fulfill his or her professional responsibility. Upon request, UCSB may disclose education records without consent to officials of another school in which a student intends to enroll. Copies of the university's policies and campus implementation procedures can be obtained from and questions regarding various privacy regulations can be addressed to the Office of the Registrar. Each fall, a free UCSB Associated Students Student & Faculty Directory is made available to all students. The directory lists the name, local address and telephone number, and permanent address of any enrolled student who has (a) answered affirmatively that he or she consents to be listed in the directory; and (b) not requested that directory information be withheld by submission of the appropriate form to the Office of the Registrar. A negative response to the Student Directory Option will result only in the withholding of the student's name and address information from the Student Directory. Any student who wishes to have directory information withheld for purposes other than the Student Directory must complete a Not for Release form at the Office of the Registrar as described above. Students are given an opportunity to examine and update their personal information at any time upon request at the Office of the Registrar or through the GOLD System. Return to Top of Page
Campus Regulations Applying to Campus Activities, Organizations, and Students Campus Regulations Applying to Campus Activities, Organizations, and Students is available, free of charge, in the Office of Student Life, Student Resource Building (SRB), and through the Office of Student Life website at Contested Grades In the Santa Barbara division the term grade assigned to an individual student, or in the College of Creative Studies the number of units assigned, may be challenged by that student on the grounds that the grade (or the number of units) was based on an evaluation of the student's work by criteria that were not clearly and directly related to the student's performance in the course for which the grade was assigned. The procedures are set forth in Appendix V of the Academic Senate manual, as follows: Student Grade Appeal Procedures (Appendix V) (A) If after speaking to the faculty member in charge of the course and department chair, a student wishes to contest a grade on such grounds, he/she must present a written appeal to an official designated by the Executive Committee, usually the Dean of Undergraduate Studies (or equivalent) of the appropriate school(s) or college(s) offering the undergraduate course or the graduate dean in the case of a graduate course (hereinafter, “the dean(s)”). This appeal must be submitted before the end of the term following the term in which the grade was assigned. Upon receipt of this appeal, the dean(s) shall promptly seek to resolve the issue by consulting the parties involved and the chair of the instructor’s department. If the chair was the instructor involved he/she shall not participate in these deliberations in any way except as one of the parties. In such cases, the dean shall proceed to attempt to resolve the dispute independently. If the dean was the instructor involved, he/she shall not participate in these deliberations except as one of the parties. In such cases, the immediate supervisor of the dean(s) shall recommend to the Executive Committee an appropriate alternate for the dean. If the complaint is resolved, the dean(s) shall provide a letter describing the resolution to the student(s), instructor(s), and chair(s) involved. (B) If these efforts are unavailing within 30 days following receipt of the student’s initial written complaint by the dean(s), the student may within the next 15 days present a final written appeal to the Executive Committee(s) of the respective college(s) or the Graduate Council, a copy of which shall also be given to the dean(s). If a member of the Executive Committee or the Graduate Council was the instructor involved, that person shall not participate in the case in any way except as one of the parties. As soon as feasible, the dean(s) shall prepare a report for the Executive Committee or the Graduate Council providing the details of (i) the prior investigations, including information as to the allegations and the evidence produced by the student to establish the case; (ii) the instructor’s response to the student’s allegations; (iii) all other information the dean may have gathered in the course of the investigation that bears on the credibility of the student’s complaint. Copies of the dean’s report shall be sent to the instructor and the student, both of whom submit written comments to the Executive Committee/Graduate Council within 30 days of receipt of the dean’s report. Having granted both parties a reasonable opportunity, the committee shall make a final determination within 60 days after receipt of the complaint. Should the dean’s investigation tend to demonstrate a pattern of faculty misconduct extending beyond the particular case, the dean shall inform the Executive Committee/Graduate Council which is then responsible for assuring that appropriate corrective actions are taken including but not limited to grade changes as specified in (C) below and referral of the case to other appropriate committees and agencies. (C) If the Executive Committee/Graduate Council decides that the grade (or units) assigned is (are) not reflective of the student’s course performance, it shall authorize one of the actions stated below. The committee/council may act only as follows:
The committee shall report its decision to the Office of the Registrar for recording. Regulation 10 (A) (SR 542) No student may enter upon any organized instructional activity until he or she has registered and his or her enrollment has been approved by the appropriate study-list authority. No student may begin or continue a course if the officer of instruction in charge considers him or her unqualified by lack of preparation. Late registration may not be used to justify inadequate performance in a course. (B) In the Santa Barbara division an instructor’s refusal to permit a student to begin or continue a course may be challenged by the student on grounds that such refusal arises from discrimination on political grounds, or for reasons of race, religion, sex, ethnic origin, or for other arbitrary or personal reasons. The procedure for the initiation of such a challenge is set forth in Appendix V. However, the only final recommendations and decisions to be made by the officers and the committees therein specified shall be to deny or authorize the student’s entry into or continuation in the course concerned. Return to Top of Page Extension of Jurisdiction In certain circumstances campus regulations may apply to the off-campus residence halls (Tropicana Gardens and Fontainebleu). Some regulations (e.g., physical and sexual assault, sexual harassment, stalking, and hazing) may apply to UCSB students anywhere they commit these offenses. UCSB Substance Abuse Policy
The term "substances" includes both illegal and legal substances:
Substance abuse may result in serious health problems, or even sudden death, which in the case of some drugs (e.g., cocaine) can occur after first-time use. The following is a partial list of other potential health risks: Acute problems
Long-lasting effects
Drug use during pregnancy may result in fetal damage and birth defects causing hyperactivity, neurological abnormalities, and developmental difficulties. For more information on health risks, students may contact the UCSB Alcohol and Other Drugs Program and employees may contact the Academic and Staff Assistance Program. Counseling ServicesEmployees and students are encouraged to voluntarily seek assistance for substance abuse and dependency problems. Supervisors may also refer individuals with substance abuse problems to campus counseling services. UCSB offers the following programs: Employees-Academic and Staff Assistance Program (ASAP) counselors help identify community treatment programs. Students-Counselors from Student Health Alcohol and Other Drugs Program and from Counseling Services offer short-term counseling and referral. Information obtained during these counseling sessions is confidential and will not be released without the written consent of the employee or student except as authorized or required by federal or state law. EmployeesEmployees may use approved vacation or sick leave, or may request leaves of absence, to seek assistance for drug- and alcohol-related problems. When an employee's job performance appears impaired from the use of an illegal substance or abuse of a legal substance, including alcohol, the supervisor must take appropriate action, which may include referral to ASAP, corrective action, or UCSB Police Department intervention. Supervisors are encouraged to seek assistance from their department head, Human Resources (Employee and Labor Relations or ASAP) or Academic Personnel. Employees found to be in violation of the UCSB substance abuse policy may be subject to corrective action, up to and including dismissal, and/or referral for prosecution. An employee may also be required to participate in an approved counseling or treatment program. Employees Involved with a Federal Grant/Contract If an employee is directly or indirectly involved in work on a federal grant or contract and is convicted of violating any criminal drug statute for activity occurring in the workplace or while on University business, the following provisions apply:
All students are accountable to the University discipline provisions of the Campus Regulations Applying to Campus Activities, Organizations, and Students. Students found guilty of violating the UCSB policy on substance abuse are subject to disciplinary sanctions, up to and including suspension or dismissal, and/or referral for prosecution. A student may also be required to participate in an approved counseling or treatment program. Legal SanctionsThe list below does not include all applicable laws; moreover, laws may change over time. Individuals are expected to be aware of current federal, state, and local laws. For more information on the state and federal laws governing controlled substances, see the UCSB Police Department website at www.police.ucsb.edu, or call (805) 893-3446. Laws and Ordinances Governing Controlled Substances and AlcoholControlled Substances (Federal)
Marijuana (California)
Paraphernalia (Santa Barbara County)
Alcohol (Santa Barbara County)
Alcohol (California)
Information about the documents used as references for this policy are available at Academic and Staff Assistance Program (ASAP), Student Health Service-Alcohol/Drug Awareness Program, and Human Resources-Labor and Employee Relations. UCSB conducts a Parent Notification Program as one way to address the negative consequences of high-risk drinking and substance abuse in the community of Isla Vista (located adjacent to campus). Using public records, UCSB informs parents of undergraduates by letter if their son or daughter is arrested or cited for an alcohol or drug offense in Isla Vista. However, in an effort not to discourage students from seeking needed medical attention, parents are not notified if students receive emergency medical treatment in conjunction with the citation or arrest. Through this notification program both students and parents are provided with resource and referral information, as well as suggestions for how to address and reduce high-risk behaviors. For additional information or questions about UCSB parent notification, please call the Office of Student Life at (805) 893-4569. Register to Vote The 1998 reauthorization of the federal Higher Education Act includes a requirement that higher education institutions make a "good faith effort" to make mail voter registration forms available to all enrolled students. This federal legislation supports the campus' long-standing goals of engendering leadership and citizenship among the student body. UCSB provides students with several options for registering to vote. Voter registration forms are available at numerous campus locations, including the Office of Student Life (Student Affairs Building, 2nd floor), and the U.S. Post Office (UCen), or may be requested on-line at www.sa.ucsb.edu/voterreg or by calling (800) 345-VOTE. Students must re-register to vote if they have moved, changed names, or wish to change party affiliation. For further information on registration and voting, contact the Office of Student Life at (805) 893-7884.0 |
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